Saturday, July 26, 2014

Concom update for July 26th

We have several announcements to make as updates to our previous post:

1)  In light of the intense community response to the Frenkel subcommittee's decision, and the concom's own concern about the "provisional ban," the WisCon concom is itself currently appealing the subcommittee's decision and will vote on the matter this week.

2)  Debbie Notkin has resigned as Member Advocate, effective immediately.

3)  The Bergmann subcommittee is assessing if they can continue given the valid concerns about Wiscon's existing process.

4)  Regarding refunds of registrations for WisCon 39, we received this question via Twitter: "Will there be a policy for refunds for those of us who are against the con's current harassment actions?"

WisCon has traditionally had a fairly free refund policy for any registered members who are unable to attend.  Anyone who has registered for WisCon 39 and would like a refund for any reason can request one by emailing registration@wiscon.info.

forthcoming update

[The following was posted in the WisCon Dreamwidth and LiveJournal communities last night:]


1) The update I promised in our previous update will be posted tomorrow (Saturday late afternoon / early evening Seattle time). While I hate posting on a Friday or over the weekend, I didn't quite have all the information I needed to post yesterday. Apologies!

2) On a purely administrative note, social media postings are currently being handled by Chris ("wordnerdlabs" on Twitter).

Monday, July 21, 2014

Update From the Concom

Over the weekend, the WisCon Concom has spent much time reading and discussing the responses to the Friday announcement of the subcommittee's decision on Jim Frenkel.  We heartily thank the community for all of your insightful commentary and critique.  We are grateful to you for holding us accountable to our feminist principles.

Currently, the concom is looking at all aspects of this process and decision.  You have brought us your questions; we have questions of our own.  We are actively working on answers to them.  Answers may not come immediately, but we will keep you updated.  If possible, we'll post again before the end of the week with information about where our discussion is taking us.

We apologize again to Elise and Lauren.  Not only were you hurt by harassment at WisCon, but you have been hurt again and again by this process over the past year.  We are deeply sorry for our repeated failures.

We apologize to Mikki Kendall, whose information on a previous incident was not made properly significant in the process.

We apologize to the WisCon community.  You have been hurt by this process as well and left feeling unsafe at WisCon.  Thank you for your anger and criticism -- it's informing our discussion and moving us forward.

Moving WisCon forward from these repeated failures is hard work.  We on the concom are willing and determined to be engaged in this, although as individuals engaged in such hard work it can prove extremely difficult to not add to the ongoing harm.  We apologize for our part in causing harm, and thank you for patience that is not always so well deserved.

The concom continues to invite and value your feedback.  Comments made on this post (as well as tweets made using either @WisCon39 or #WisCon) will be sent to the entire concom.

Friday, July 18, 2014

WisCon Subcommittee Statement on Jim Frenkel

The WisCon committee has completed our harassment review process with regard to Jim Frenkel, who engaged in two reported violations of WisCon's general and harassment policies at WisCon 37, in 2013. A subcommittee of WisCon's Harassment Policy Committee has reviewed the reports, and all communications with WisCon regarding these incidents, as well as a direct response solicited from Jim Frenkel by the subcommittee.  The incoming chair of WisCon 39 has communicated the subcommittee's determination to Jim Frenkel.
 
The WisCon committee announces the following actions:
 
WisCon will (provisionally) not allow Jim Frenkel to return for a period of four years  (until after WisCon 42 in 2018). This is "provisional"  because if Jim  Frenkel chooses to present substantive, grounded evidence of  behavioral and attitude improvement between the end of WisCon 39 in 2015 and the end of the four-year provisional period, WisCon will entertain that evidence. We will also take into account any reports of continued problematic behavior.
 
Allowing Jim Frenkel to return is not guaranteed at any time, including following WisCon 42; the convention's decision will always be dependent on compelling  evidence of behavioral change, and our commitment to the safety of our members. If he is permitted to return at any time,  there will be an additional one-year ban on appearing on programming or volunteering in public spaces. Any consideration of allowing him to return will be publicized in WisCon publications and social media at least three months before a final decision is made.
 
Based on the policies adopted  by WisCon's Harassment Policy Committee before WisCon 38 in 2014, Jim Frenkel has the right to appeal this decision to SF3, WisCon's governing body. If he enters an appeal, we will make public statements both when he does so and when the appeal ruling is issued.
 
These are official WisCon actions, and will not be affected by future philosophical or policy discussions.
 
The subcommittee would like the WisCon community to know that we have been constrained both in what we can do and how we can explain it by matters of confidentiality on all sides. We believe the whole question of confidentiality in harassment complaints--who it benefits, who it protects, and who it constrains--is a matter for deep community discussion. As we continue this broader conversation in the coming months, we look forward to your involvement.
 
We have decided to sign our names to this decision as an act of transparency and an acknowledgment of WisCon's previous failures in this regard, although it is WisCon's policy that harassment incident subcommittees be anonymous.  Our choice is specifically not intended to bind or influence any future harassment subcommittees.

We apologize again to Elise Matthesen, to Lauren Jankowski, and to our membership for WisCon's substantial failures in following up on their reports and completing this process.

Please direct any questions and comments to the member advocate, Debbie Notkin, at memberadvocate@wiscon.info.
 
 

Debbie Notkin, chair
Ariel Franklin-Hudson
Jacquelyn Gill
Jim Hudson
Jackie Lee

Wednesday, July 9, 2014

Subcommittee Timeline Information

We tweeted from WisCon's twitter account last week about the timeline for the subcommittee discussing complaints brought against Jim Frenkel. This information was posted in response to a number of questions we had been receiving:
 
Each harassment subcommittee will produce a public statement after it has concluded.
The Frenkel subcommittee hopes to have a decision by 7/11, private informing of involved parties by 7/15, and a public announcement by 7/18.
Now that the Frenkel subcommittee has established a process for other subcommittees to follow, the Bergmann subcommittee is in the process of being formed, and has not yet started to meet.
 

Apologies for not posting this to our other 4 social media presences sooner - the social media team was away from the internet over the holiday weekend.

Monday, July 7, 2014

Statement from Joanna Lowenstein, WisCon 38 Co-Chair

I want to apologize to the WisCon 37 co-chairs, Gretchen Treu, Jackie Lee, and Kafryn W. Lieder, and to the WisCon community, both personally and as one of the co-chairs of WisCon 38.

I apologize for not reconsidering allowing Jim Frenkel to attend WisCon 38, after having received Elise Matthesen’s report from the WisCon 37 co-chairs and Lauren Jankowski’s report via email. In retrospect, having specifically solicited our members to make reports when we were ill-equipped to respond to them appropriately was a huge mistake, and I join others in apologizing for it. My hope is that the new Safety procedures, the Member Advocate, and the Harassment Policies Committee will fix this problem for the future.

I also apologize for not working more quickly to establish the Harassment Policies Committee and revise WisCon's procedures and policies for responding to harassment reports. Because of serious personal health issues, I had to step back from active chairing in the fall and winter, which meant that the Harassment Policies Committee fell through the cracks until April, and that is something I personally regret.

Again, I want to express my apologies both personally and as a WisCon 38 co-chair.
 
-Joanna Lowenstein, WisCon 38 Co-Chair

Monday, June 30, 2014

Statements from WisCon Safety Chairs

Statement from Ariel Franklin-Hudson, WisCon 38/39 Head of Safety
WisCon Safety: Procedures, History, Explanations, and Apologies

I took over as Head of Safety this year. In practice, this position began just in advance of WisCon 38, since WisCon Head of Safety has, until now, been an at-con job only.

 During WisCon 37, and for many previous WisCons, WisCon Safety maintained a notebook in which Safety volunteers on duty during the convention recorded incidents as they happened -- anything from loose plastic on the 6th floor party hall to a report of harassment. This informal log book was WisCon Safety's only form of record keeping, and WisCon had no official procedure or system in place to convert those notes into a formal written record. I want to stress that the notes, and the log book for WisCon 37, were never lost or mislaid; but because they are notes only, WisCon does not have a formal written record of Elise Matthesen's report. Reports made to Safety were transferred through the log book, and orally from Safety volunteer to Head of Safety; in large part, this was because of volunteer informality, and Safety's traditionally minor role at WisCon, but confidentiality was also an important consideration.

Everyone in WisCon Safety and WisCon leadership from WisCon 37 through WisCon 39 understands that Elise made a formal report; this has never been in doubt. Her report was treated with extreme seriousness at the time, including follow-ups by Co-Chairs with both Elise and with Jim Frenkel. These follow-ups have some email trail, and the WisCon 37 Co-Chairs -- Jackie Lee, Kafryn Lieder, and Gretchen Treu -- have now created a formal report based on the log book notes, the email trail, and their memories. In addition, the log book notes of Elise's report from WisCon 37 have now been entered into a formal WisCon Safety Incident Report Form; I initiated these Incident Report Forms for WisCon 38.

When I took over as Head of Safety, one of my first priorities was to immediately create and implement an Incident Report Form, in order to improve the consistency and formality of our records. This form was used by Safety volunteers throughout WisCon 38, and we intend to continue to use it going forward. WisCon’s Application Development team is also currently developing a secure database for all Safety reports -- both harassment and otherwise -- so that we will have a place to keep our records from year to year, regardless of who takes on the jobs of Safety and Con Chairs in the future, and will be able to improve our institutional memory. I am in the process of collating the at-con reports and the reports that have come in by email since WisCon 38, and will be filing them in the Safety database once it is built.

 Lauren Jankowski’s initial report was a casualty of the informal processes we had until now, and the chaos that occurs in the changeover from one WisCon ConCom to the next. WisCon did receive it, and it was reviewed by the Safety Chairs of WisCon 37, who then made a report to the Co-Chairs of WisCon 38; but no one took responsibility for responding to Lauren, or for taking action based on her report. Lauren's report also came in during a period when WisCon had put out a call for reports without building a clear procedure for receiving, responding to, or recording them. This was a very bad mistake, and I join with others in apologizing for it, and apologizing to Lauren for the fact that her report was, functionally, lost in the system until she brought it to our attention during WisCon 38.

Because of the existence of formal Safety Incident Report Forms, the new position of Member Advocate (which is formally a 12-month position), and the progress on the database, we believe these problems will not reoccur.

Rose Lemberg's harassment report had a different failure pattern, which is also attributable to the gap in responsibility between conventions, and is WisCon's fault. As I note here, we believe that problem has been addressed for the future, and the incident itself is being addressed as described in the Member Advocate public statement on the WisCon website.

None of this is intended to be an excuse -- there is no excuse for these mistakes, oversights, and failures. The only things we -- and I -- know how to do, however, are to fix the problems going forward, and be as honest and candid as possible with the WisCon membership, and with everyone who files a report. I am happy to answer questions, and to provide further detail where I can. I can be reached at safety@wiscon.info; I may not be able to answer immediately, but I will answer.

Ariel Franklin-Hudson
WisCon 38/39 Head of Safety  


Statement from Monica Youngman & Victor Raymond, Safety Co-Chairs for WisCon 37
 To Elise, Lauren, and Rose and to the WisCon membership,

As the Safety Co-Chairs for WisCon37 we would like to apology for not having taken steps before and after WisCon 37 to set up a formal system to collect and maintain reports and act upon them between conventions. In retrospect such a system would have significantly aided WisCon in properly dealing with issues of harassment. It is important to us that WisCon be a safe, secure and welcoming environment, which is why it is so important for this system to be created for the convention committee to do its work effectively. We are firmly behind and support the efforts of the current Safety and Member Advocate to devise such a system; we believe this is a necessary element to support membership safety before, during, and after the convention. For our part in not having devised that system earlier we apologize.

Monica Youngman & Victor Raymond

Thursday, June 26, 2014

eCube: Vol. 38, No. 9

As we had a concom meeting this past Sunday, here's a link to the subsequent edition of eCube. Among other things, the eCube includes round-up of recent harassment statements, WisCon 38 statistics, various round-ups, & an invitation to join the WisCon 39 concom.